QuiltWeek - Daytona Beach 2023 - Vendor Registration
Vendor Handbook & Contract
Daytona Beach 2023 Booth Fees
| Booth Type | Booth Size | Regular Rate** | Early Bird Discount* |
| Single | 10' x 10' | $1,200 |
$1,140 |
| Single Corner | 10' x 10' | $1,450 |
$1,378 |
| Booth & a Half | 10' x 15' | $1,800 |
$1,710 |
| Booth & a Half Corner | 10' x 15' | $2,050 |
$1,948 |
| Double | 10' x 20' | $2,400 |
$2,280 |
| Double Corner | 10' x 20' | $2,650 |
$2,518 |
| Double End Cap | 10' x 20' | $2,900 |
$2,755 |
| Triple | 10' x 30' | $3,600 |
$3,420 |
| Triple Corner | 10' x 30' | $3,850 |
$3,658 |
| Quad | 10' x 40' | $4,800 |
$4,560 |
| Quad Corner | 10' x 40' | $5,050 |
$ 4,798 |
| Quad End Cap |
10' x 40' |
$5,300 | $5,035 |
*Early Bird Discount Due Date for Daytona Beach 2022 is December 1, 2022.
**Final Payment at Regular Rate Due Date for Daytona Beach 2023 is December 22, 2022.
Vendor Order Forms
Learning Center Application
Click here to download the Learning Center Application.
Due by December 9, 2022. If past the deadline, email Vendor Coordinator Kathy Buri to check on open availability.
Complete and email to Kathy Buri.
Exhibitor Kit by GEMS
The exhibitor kit will be emailed to vendors directly from the decorator, GEMS.
You will each receive an invididual email from GEMS with a dedicated link to place your order for all exhibitor services, tables, pipe & drape, carpet, etc. as well as downloadable forms for electricity, internet, and phone services. Please read and complete all applicable forms, then submit them to their respective entities.
Booth numbers are needed at the time you order services and will be sent to you when booth fees are paid in full and received by AQS.
Important Dates (GEMS)
TBD - Discount Deadline GEMS orders received with payment
TBD - Shipments may start arriving at the GEMS warehouse
TBD - Last day for shipments to arrive at GEMS warehouse without surcharges
Do not ship to show site to arrive prior to Monday, February 20, 2023!
Daytona Beach, FL Sales Tax: 6.5%
Temporary Vendor Florida Department of Revenue Sales Tax Return
Vendors will receive a Florida Department of Revenue Temporary Registration Application in their vendor packet at check-in. This form is perforated in three parts:
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The top section is to be completed with vendor information (including SSN or FEI), and returned to Kathy Buri during check-in;
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The middle section is vendor's certificate that is to be displayed in your booth during the event; and
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The bottom section is returned to the Florida Department of Revenue along with sales tax payment.
Please have your SSN or FEI number available at check-in to include on form.
Advertising
Don't miss the opportunity to advertise to all of the quilters during and after the show! The full-color Show Book is given to each attendee with their paid admission to the show. Draw more people to your booth during the show with a fun promotion advertised in the Show Book! Many quilters use the Show Book for a reference after they return home. Remind them of your products with an eye-catching ad.
Ad Reservation Due Date: TBD
Artwork Due Date: TBD
For more information about Advertising, please contact:
Tamara Hanes
270-898-7903 ext. 214
I am AQS
I Am AQS is a wonderful opportunity to promote your booth at all the AQS QuiltWeek® shows. It’s a chance for you to attract AQS members by providing a Show Special available only to members.
This program is completely free of charge!
Should you choose to participate, you will receive the following benefits:
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Your company name and booth number will be listed on the I Am AQS! vendor page in the Show Book.
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Your company name and a direct link to your webpage will be listed on the quiltweek.com website under participating I Am AQS! vendors for each show.
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AQS will provide “I Am AQS!” signage for your booth.
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AQS Members will be directed to your booth for the members-only special.
All you have to do is provide one special, and we will do the rest. Just look for the I Am AQS! button or ask to see their membership card at the show to identify AQS members and offer the special. You can decide on your special at a later date.
For additional information or to sign-up, contact Kathy Buri at kathy.buri@americanquilter.com or at 270-898-7903 ext. 157.
What is the I AM AQS program at AQS QuiltWeek?
Learning Center
The AQS Learning Center will again be in Daytona Beach in 2023. The AQS Learning Center is open Wednesday through Saturday during the show.
All vendors are invited to present a 20-minute educational presentation or demonstration on the topic of their choosing. It is free for the public to attend and free for vendors to participate. It is an excellent way to advertise your product, as well as to lead attendees directly to your booth after the presentation.
The AQS Learning Center is very popular with both attendees and vendors. If you are interested in participating, please return the form as soon as you can. We want to have a diverse range of topics but time slots will be given out loosely on a first-come, first-served basis. Selected vendors will be notified of their day and time slots. Preferences of day and time will be considered in scheduling but cannot be guaranteed.
The stage will be approximately 10’ x 24’ and AQS will provide a screen, digital projector, sound system, and a stationary video camera to project your demonstrations.
*Please note: If your presentation requires a laptop, you must bring your own.
Social Media Graphics
Social media has been a very productive outlet for gathering a following, as well as promoting events and merchandise. We encourage you to align yourself with the AQS brand by mentioning us on Facebook, where well over 140,000 quilters follow the American Quilter’s Society.
Use #QuiltWeek to tag your posts, and follow us on Twitter at @AmericanQuilter or Instagram at @aqsonline.
PDF copies of the rack card can be downloaded below. We also have printed rack cards available upon request. If you would like printed rack cards shipped to you free of charge, please contact Vendor Coordinator, Kathy Buri for assistance.
Frequently Asked Questions
Question: When are registration dates and booth fees due for each AQS QuiltWeek Show?
Answer: Click here to view the chart of important due dates.
Question: What is the price for a booth?
Answer: Click on the "Booth Fees" tab at the top of this page for more information.
Question: What is the Early Bird Discount on Booth Fees?
Answer: The Early Bird Discount is a great opportunity for vendors to save 5% on their entire booth fee when paying the balance in full by the specified date listed on the important dates chart.
Question: When is the Early Bird Discount due date for vendors registered for the 2023 Daytona Beach show?
Answer: Vendors are eligible for the Early Bird Discount when the booth fee is paid in full by December 1, 2022.
Question: What is the most cost effective way to pay my booth fee balance?
Answer: For your convenience, there are two options for making your payments:
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Check: This method will save you a 4% credit card processing fee. Checks must be postmarked on or before the early bird discount due date for the rate to apply.
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Credit card: You may pay online by card on your registration page. There is a 4% credit card processing fee.
Question: Where do I mail my check?
Answer: American Quilter's Society, P.O. Box 3290, Paducah, KY 42002. Attn: Kathy Buri
Please Note: Your reservation will not be confirmed until AQS has received your deposit in hand. At that time a Registration Confirmation email will be sent confirming the receipt of payment.
Question: When will I know my booth number?
Answer: Approximately two months before the show date, booth numbers will be emailed to vendors who have paid their booth fee balance in full.
Question: How do I order items from the show decorator or services for electricity and internet?
Answer: An email will be sent to all registered vendors approximately two months before the start of the show with information about decorator and utility services, due dates, and pricing.
Question: Where do I find information to help plan for the show as a vendor?
Answer: Use the tabs at the top of the page to find information for this show.
Question: Who do I contact for more information about vending?
Answer: Call or email Kathy Buri, Vendor Coordinator at 270-898-7903 ext. 157 or kathy.buri@americanquilter.com.
Important Dates
February 22–25, 2023
Ocean Center
Advance Registration Deadline: 8/15/2022
Past vendors: sign up by this date to secure your previous booth spot.
Early Bird Due Date: 12/1/2022
Pay in full by this date to save 5% on your booth cost.
Final Payment Due Date: 12/22/2022
Pay in full by this date to avoid a late fee.
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